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When you need to find or update an entity, navigate to the Locations tab. There are four ways to search for entities:
1: Toggling between Entity Type & Entity Status
1.1: Entity Type
The Entity Type drop-down toggle allows you to filter between viewing Location and Person entity types.
Note: This filter may not be applicable if your business does not have both entity types. For example, a fast-food restaurant chain will likely only have Location entity types, while a hospital might have both Location and Person entity types.
1.2: Entity Status
The Entity Status drop-down toggle allows you to filter between viewing Active entities, Inactive entities, Draft entities, and entities with Any Status.
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Active Entities - Entities in RioSEO that are currently open and operating.
Note: An entity that is temporary closed is still considered an active entity.
Inactive Entities - Entities in RioSEO that are either permanently closed, retired, or not yet open.
Draft Entities - Whenever you create or edit an entity, you enter “Draft Mode”. This allows you to easily pick up where you left off from if you navigate away from the platform.
2: Searching for an Entity Manually
The search bar is directly below the header on the Locations tab:
You can only use the manual search function in the Location tab. This form of filtering finds results based on loose affiliation with the text that you input into the search box.
Basic manual search matches on several fields, including:
| Searchable Field | Definition |
|---|---|
FID |
Unique ID that you assign to each of your entities. |
| Location Name | The name of the entity. |
LID |
Unique ID that is automatically assigned to each entity by the Rio system. This field is not editable. |
Address 1 |
Street number and name of the entity’s physical location. |
Address 2 |
Additional line for address information. |
City |
City of the entity’s physical location. |
Region |
State of the entity’s physical location. |
Country |
Country of the entity’s physical location. |
Post Code |
Postal code of the entity’s physical location. |
For example, inputting “45” into the search box returns results that include "45" in both the FID column and the Address column:
2.1: Focused Manual Search
If you know what field your search explicitly belongs to, you may append specific field identifiers to the manual search bar to only surface matching results from the defined fields.
Focused search can only be applied to the following labels:
| Searchable Field | Definition |
|---|---|
FID |
Unique ID that you assign to each of your entities. Note: The FID is only changed in rare cases, please contact your Account Director to coordinate updating this value. |
Location Name |
The name of the entity. |
LID |
Unique ID that is automatically assigned to each entity by the Rio system. This field is not editable. |
Address 1 |
Street number and name of the entity’s physical location. |
Focused manual searches are case sensitive and must be lowercase in order to work.
Use the following search query construction:
header name (fid, name, or address), colon, search value
For example, if you are looking for an address that contains the number “45”.
Your focused manual search query would be “address:45” and will only return entities that match 45 in the address column:
2.2: Manual Search with Entity Type & Entity Status
Manual searches also work in conjunction with the Entity Type and Entity Status filters.
For example, If you want to find a person entity with an FID that contains the value “126”, you can combine the Manual Search and Entity Type filters to quickly to achieve your result.
Type: “fid:126” in the search box and ensure that “Person” is selected under the Entity Type.
Note: If searching for “Last Updated”, you only need to input the date in the search box. The header name is not necessary: “September 2, 2021”.